Prior to stating what makes the virtual office so lucrative for a wide range of small and online businesses, a distinction must be made. Virtual office spaces in business can be used to designate a remote office setup, aka virtual office environment. That’s not what is being discussed here, although there is a connection which will become evident later in the post. The other meaning that the term virtual office conveys is that of maintaining a physical address in a location where the company does not have a physical presence.

The virtual office in this respect is a physical address, for which the company does not need to pay rent. There will still be charges of course, but it’s a pittance in comparison to how much the same space would cost to rent in real life. As to why any business would need to maintain a physical presence without actually being there, that’s what we are about to discuss in more detail.

The Affordable Option

It would be nice to own a physical branch in every locale of interest and, down the line, your company might even become capable of doing so. However, this brings forth the question. Does it make sense to undertake the expenses of setting up a new branch, if the same needs can be fulfilled throughvirtual office services?

Even for companies that have the financial capacity to do so, it does not always make sense to exercise that ability. For smaller companies that do not necessarily have the budget to begin with, a virtual office service provider is their best bet to expand into new territory without taking on another huge loan. To know the complete list of services that a virtual office service provider can help your company with, visit

Mail Forwarding

Now, just because your company is not present there physically, it does not mean you will not be able to receive all your mail that arrives at your virtual office. The office address is not just for show, as it comes with a verified mailbox, which is a legal requirement. The HMRC will not call or text you, but they will mail you if needed.

Your service providershould email high-resolution, scanned copies of all mailreceived by their representative at the address, on your company’s behalf. Their emails should ideally be delivered as soon as possible, provided that they are received within business hours.

Assurance and Recognition

Recognition is of the utmost importance in any trade. Locals are more likely to trust a company that’s in their vicinity. Whether they will ever need to interact with the company physically or not, it provides customers with a sense of assurance to see that they at least have the option. Over time, they will also come to recognise the establishment as a local, trusted company and that is one of the main reasons why businesses set up virtual offices in remote locations. Note that recognition takes time and unless the company’s services/products and aftersales services are genuinely good, they can never reach that stage.